Selection process and criteria

Sites are selected based on the following main criteria :

  • Alignment with the GIHSN scope and design;
  • Significant level of local co-funding: the Foundation for Influenza Epidemiology privileges catalytic funding rather than full funding;
  • Geographical representativeness of the site;
  • Existing laboratory capability to test influenza by RT-PCR;
  • Experience in conducting similar epidemiological studies.

Each coordinating site supervises a group of one to several hospitals in its country or geographical region and follows a core reference protocol.

Funding usually ranges between 20,000€ and 150,000€ depending on the size of the study.

All study sites are public partners and they have full ownership of the data they generate. The Foundation for Influenza Epidemiology has access to the results but not to the the raw data.

A pooled analysis is performed yearly by the coordination partner and discussed at a global stakeholders meeting.

Call for proposal – Year-round surveillance 2023-2024



The Foundation for Influenza Epidemiology seeks to support hospital-based sentinel surveillance sites that can improve our understanding of influenza epidemiology and other respiratory viruses and contribute to the WHO’s vaccine strain selection process by monitoring influenza virus circulation and hospital-associated disease burden as part of the Global Influenza Hospital Surveillance Network (GIHSN).

We are looking for non-profit institutions with experience in hospital-based surveillance for influenza and other respiratory viruses that would be willing to participate in the GIHSN using a standardized protocol for case ascertainment and respiratory sample collection.

The GIHSN has been around for the past 10 years, covering influenza circulation in the Northern and Southern Hemispheres. The network has changed over time, focusing on linking epidemiologic and clinical data with WGS information during the 2019/2020 season. During the 2020/21 season, due to the COVID-19 pandemic, changes in patterns of influenza and other respiratory viruses were observed, with substantial reduction in detection of non-COVID-19 respiratory cases. These changes in the epidemiology of other respiratory viruses need to be carefully monitored. The reduction in infectious diseases associated with influenza and RSV, for instance, could lead to an increase in the number of susceptible populations, facilitating large or unforeseen outbreaks in the communities. Since the 2021-22, the GIHSN proposes a year-round surveillance for the monitoring of respiratory viruses, to continue supporting public health officials’ effort to understand the circulation and evolution of respiratory viruses, especially influenza.

Although influenza surveillance is critical for GIHSN, the network supports sites to include other respiratory viruses as part of their surveillance if laboratory capacity exist locally. The COVID-19 pandemic has highlighted the importance of rapid sharing of surveillance data, not only in the context of the pandemic but also to understand the circulation and burden of other common respiratory viruses that could guide public health decision making. The GIHSN promotes sharing of surveillance data with local health authorities, WHO and the scientific community at large. Currently, laboratory data on WGS are also actively shared by being uploaded into GISAID – a global initiative that provides open-access to genomic data from influenza and SARS-COV-2 viruses.

As such, the following specific objectives are underscored for the year-round surveillance call for tender:

  • Screening and inclusion of hospitalized patients with respiratory illness meeting protocol case definition1 year-round (from November 1st to October 31st the following year).
  • Collection of epidemiologic and clinical data for all participating patients,with a standardized questionnaire administered at enrolment and a chart abstraction at patient discharge (or death).
  • Enrolled patients would have respiratory specimen collected shortly after hospital admission and sent for testing at the local and/or reference laboratory or National Influenza Centre.
  • PCR test for influenza as a priority. If multiplex PCR and/or wet assay for SARS-COV-2 (and RSV and other respiratory viruses) can be performed in addition, it would be a strong added value.
  • Storage (-20C or -70C) of respiratory samples (swabs) from all enrolled patients for a minimum of one year. This will assure sample availability for additional retrospective investigations, pathogen discovery research, or evaluation of new diagnostic tool if necessary.
  • Whole Genome Sequencing of a minimum of 50 to 100 influenza viruses will be expected. If number of influenza positive cases are low, site is encouraged to complete WGS of SARS-COV-2. WGS data will be uploaded to GISAID by site in a reasonable timeframe so that results are available for the WHO Vaccine Composition Meeting (VCM). A link to the WGS and the clinical data will be uploaded to GISAID to allow future analysis.


Applicants should be non-profit institutions and will be asked to provide substantiating documentation when submitting their application. (See How to apply)

All sites must show an excellent connection between a hospital surveillance platform and a virology laboratory in their country, allowing for influenza testing by RT-PCR and subsequent sequencing (subtype/lineage) of the positive specimens within 7 days from sample collection.

If a site has no capacity to generate WGS, the site should be able to ship its specimens to the GIHSN sequencing platform at the National Influenza Center in Lyon, France, or to another GIHSN partner having sequencing capacity and located closer to the site, under the Terms of Reference for sharing materials in GISRS. Shipment expenses will be borne by the GIHSN.

All sites must have the capacity to submit WGS at a minimum consensus data of the HA and NA segments to the GISAID EpiFlu™ database. Clinical information should be captured in the current questionnaire used by the GIHSN (possibly e-CRF) and will include the link with GISAID sequence.


Applications from Institutions meeting the eligibility criteria will be reviewed and evaluated by the Independent Scientific Committee of the Foundation according to predefined quality criteria.

Main evaluation criteria are:

  • Description of study settings: Clear description of the surveillance population and settings, number of facilities, infrastructure, whether data are shared with the National Influenza Centre or WHO reference centres.
  • Laboratory capacities: Availability of RT-PCR testing for influenza viruses, including subtyping for influenza A and lineage for influenza B. The existing full genome sequencing capacities on site or proposed referral system to sequence influenza viruses (or SARS-COV-2) should be described. Sites should mention if they will test samples for other respiratory viruses and, if so, describe the strategy for testing (e.g., all samples tested for all viruses, including influenza and SARS-COV-2 or a random subset of samples tested for other respiratory viruses after influenza testing is done, or other options).
  • Surveillance period: Sites are expected to run the surveillance year-round (from November 1st to October 31st the following year). If expected number of cases to be screened is too high, site should explain a strategy to systematically assess patients over the surveillance period. See suggested Sampling Strategy in box below.
  • Targeted sample size for WGS: The estimated number of sequenced samples expected to be shared via the GISAID platform during the season is at a minimum 50-100 and will depend on the site’s capacity and number of potential influenza or SARS-COV-2 cases identified.
  • Clinical information data collection capacities: The proposal needs to include detailed description about the way the site will identify eligible patients, their local staff capacity to interview and collect information from charts (please indicate if electronical medical chart abstraction will be done), and whether they expect to collect clinical and respiratory samples from all patients or propose a sampling frame if the expected number of patients to be screened is too high. The sampling scheme should be focused on influenza. Other respiratory viruses can be incorporated in the same sampling frame according to resources available and/or use of multiplex testing tools. Sites that can generate information for other respiratory viruses (especially SARS-COV2 and RSV) will be strong applicants, to ensure global monitoring and awareness of respiratory virus circulation after the disrupted seasons seen in 2020/21 and 2021/22. Applicants should clearly describe their proposal screening, enrolment, and testing strategies, including if testing for other respiratory viruses will be performed, and how they can meet the year-round surveillance requirements. This should consider local capacity and resources. See suggested Sampling Strategy in box below.
  • Timelines of the data availability: Sites should be able to upload data from the questionnaire using the e-CRF or through regular uploads using excel files to share data on enrolled patients (regardless of test results). The preferable approach should be clearly described in the proposal. Data would be expected to be uploaded every last Wednesday of each month. Sites with sequencing capacity should upload genome sequencing data in GISAID as soon as they have results available. Sites using the GIHSN sequencing platform or another GIHSN partner with sequencing capacity should be able to have their samples shipped in regular batches along the year-round surveillance and at least twice a year and 4 weeks before each WHO strain selection meeting (February and September each year). The proposal should describe the site’s ability to manage data uploads and shipments and expected timelines for shipments. If the suggested timelines for data sharing or sample shipments cannot be met, site should explain the rationale.
  • Geographical representativeness: sites in regions under-represented in the GIHSN will be given funding priority.
  • Cost-effectiveness: the relevance of the cost in relation to expected sample size will be considered when reviewing applications. The Foundation is providing catalytic funding and is not expected to fund the full cost of the surveillance system (clinical and sequencing data collection). The Foundation encourages sites to seek for national or other sources of funding to guarantee the sustainability of their surveillance.

Sampling strategy suggestion for year-round surveillance:

  • Depending on the local circumstances, if number of screened and enrolled participants are expected to overwhelm local hospital capacity, the site can develop a sampling strategy to keep the surveillance throughout the year (from November 1st to October 31st the following year). We suggest that, in this situation, the site can define 3 days of the week for systematic screening and enrolment of patients. Respiratory samples would also be collected during these days of the week from all patients who meet the case definition and consent to participate in the surveillance. Clinical information would be collected from all enrolled patients (independently of laboratory results)
  • It is important to avoid selecting patients for enrolment based on severity or vaccination status. This is because we want to be able to pool data for analysis. To be able to describe the cases based on disease presentation and distribution of epidemiologic and clinical characteristics, the selection of participants cannot be biased.

At the end of August/early September each year, the Executive Committee of the Foundation will select institutions and decide the amount of the grant provided during the season to support the implementation. For sites already participating in the GIHSN, the selection will be conditional to data transfer completion in the previous season.

A formal letter from the Foundation describing grant modalities (in cash contribution) and payment milestones will be sent to the selected sites by September 2023. Kick off meeting with sites to review generic protocol and operational details will be organized in September. Sites are expected to implement the year-round surveillance starting November 1st for a one-year duration.


All applications must be submitted on-line here via the dedicated application form (see template below). Applications can be submitted along the year. However, sites grant allocation by the Foundation occurs once a year (end of August-beginning of September) for implementation of the surveillance November 1st.
Therefore, application for the 2023-2024 surveillance should be submitted for July 13th, 2023 (extended to July 27th, 2023) at the latest to be considered for grant allocation early September. Please create your personal space here to apply.

Recurrent sites (previous year(s) contribution to the GIHSN) should update their previous application form to account for changes, if any, in study implementation and budget. Connect to your personal space here.

The following documents should be provided along with the proposal to attest the above status:

  • Last annual report (administrative document of the institution)
  • Financial report (including earnings and balance sheet) from last year
  • Bank account number (official bank document – with swift number)
  • List of the members of the board of governors (i.e., group of people who jointly oversee the activities of the laboratory)
  • Copy of the decree of creation (i.e. Statutory act returned by the president of the republic or the head of government)

The data sharing agreement (See appendix 2) will be requested to be signed by the selected sites at the start of the season.

Should you have any question, please do not hesitate to reach out to us:

Ready to apply ?
All applications must be submited on-line
Please create your personal space below to access the on-line application form, or connect to your personal space

Ready to apply ?
All applications must be submited on-line
Please create your personal space below to access the on-line application form,
or connect to your personal space.


GIHSN – Call for proposal 2023-2024

GIHSN – Application template 2023-2024


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